Who We Are

Children’s Center is a private, non-profit child advocacy center accredited by the National Children’s Alliance. Children are referred to us by law enforcement agencies, child protective workers, parents, teachers, health care providers, and others concerned for their welfare. Our mission is to work with the community to end child abuse and neglect through assessment, treatment, and prevention. Our vision is to build a world where all children feel safe, valued, and heard.

The Role

We are seeking a Part-Time Development Coordinator who will play a key role in our fund development efforts by supporting the administration of the development program; coordinating the appropriate gift receipting process; tracking and administering grant submissions and reports; managing and maintaining the donor database; supporting fundraising events and campaigns.

Essential Functions and Responsibilities:

• Maintains accurate and up-to-date records of donors, including contact information, giving history, communication preferences and contacts donors as necessary.
• Processes donations, ensuring accuracy and compliance with relevant financial regulations.
• Prepares and sends donation receipts to donors in a timely manner.
• Assists the development team to plan and execute fundraising campaigns, including direct mail, online giving, and special events.
• Assists in implementing donor cultivation strategies to engage and retain current donors.
• Sends thank-you letters, acknowledgment emails, and personalized communications to express gratitude to donors.
• In collaboration with the Grants Manager, Development and Prevention Directors, prepares and assists in grant reports by compiling data and submitting reports.
• In collaboration with Grants Manager, maintains the grant calendar to track reporting requirements.
• Supports the planning and execution of fundraising events and campaigns, such as galas, charity auctions, and donor appreciation events.
• Collaborates with the center’s Volunteer Coordinator to recruit volunteers. Coordinates volunteers for the development team.
• Provides administrative support for the development team, including scheduling meetings, managing calendars, and preparing materials for presentations.
• Coordinates with donors and foundations to tour the center.
• Prepares reports for the development department and other departments as requested.
• Assists in maintaining Salesforce Data System by making minor changes to the platform as needed, sending reminder emails to staff and updating home page on Lightening as needed.
• Manages the Qualtrics Outcome Measurement System by preparing quarterly reports of caregiver feedback surveys for VOCA and Clackamas County. Responds in a timely manner to staff questions on the survey.
• Monitors department email accounts and responds to routine requests.
• Assists with social media and email communications.
• Assists in the collection of stories, content, images, videos, statistics, for use in presentations, social media, and collateral materials.
• In partnership with Development Director, manages the organizational brand and collateral materials.
• Represents the mission, values, and programs of Children’s Center in all facets of the position.
• Maintains punctual, regular, and predictable attendance.
• Respectfully takes direction from supervisor.
• Maintains confidentiality.
• Works collaboratively in a team environment with a spirit of cooperation.
• Develops and maintains positive working relationships at all levels of the organization participating in our customer-centered, caring, and collaborative culture.
• Performs other job duties as assigned.

General:

What We Require:

• Associate degree and one to three years working in Administration or in a Non-Profit sector.
• Valid driver’s license, motorized vehicle, and vehicle insurance.  Ability to transport self reliably to and from fundraising activities and events.
• Ability to communicate in English effectively, including clarity of thought, and grammar, both verbally and in writing.
• Basic proficiency in Word, Excel, PowerPoint, and Outlook.
• Experience in or ability to learn CRM database management.
• Ability to do simple addition, subtraction, multiplication, and division.
• Ability to pay attention to details, prioritize tasks, problem solve, act with discretion and be gracious.
• Ability to work effectively alone, as part of a group, or as a team leader depending on context and needs.

What We Prefer:

• Public speaking experience.
• Experience and comfort in fundraising and data management.

Additional Information:

This is a part-time position, working between 24-30 hours per week. 

This position allows for a hybrid work schedule where the employee can work remotely or from the office, as needed, based on the demands of the task and organization after the Introductory Period has been successfully completed. Some evening and weekend hours are required for fundraising activities and event requirements.

We are a facility-dog friendly workplace and anticipate having a working facility dog in the center on a daily basis within the next year.

What We Offer:

Children’s Center offers a competitive benefits package that includes PTO, paid sick leave, paid holidays, medical/dental/vision insurance for you and your dependents, life insurance, Flexible Spending Account, Employee Assistance Program, and 401(k). Wage: $24 to $26 hour/ DOE.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are interested in finding the best candidate for our position; therefore, we encourage you to apply even if you do not think you meet all the qualifications.

Children’s Center is an EEO employer and is dedicated to an organizational culture of inclusivity. For more information about us, please visit: https://www.childrenscenter.cc/.